Youth Exchange Criminal Background Checks
ESSEX Criminal Background Check
Required for all Youth Exchange Committee Members and Host Families
 
When a volunteer or host family completed an application, they will receive the following message:

Thank you for submitting your application to serve as a Rotary Youth Exchange volunteer.

In addition to the application that you completed and in accordance with US Department of State regulations, a confidential Criminal Background Check must be conducted. Then it will ask you to follow the steps to complete your on-line background check. 

There are 8 questions you will need to answer including your Social Security Number, Drivers License Number, Date of Birth, Phone Number Etc.

The results of the background checks, along with your application form and the responses of the personal references that you provided, will be reviewed by ESSEX. Of course, you will be notified of the results of this process.
 
 
 
PA Background Checks
Required for all Youth Exchange Committee Members and Host Families
Governor Tom Wolfe signed into law Act 15 of 2015 in June 2015 which amends Pennsylvania’s Child Protective Services Law (Title 23, Chapter 63).  The Act 15 of 2015 amendment resulted in several changes that impact volunteers with Rotary Youth Exchange including: no costs after July 25, 2015 for State Police Record Check or PA Child Abuse History Clearance (prior to July 25, 2015 the cost was $10 each), an extension of time for existing volunteers, and re-certification now is every 5 years instead of every 3 years. 
 
The State of Pennsylvania requires volunteers who work with children to obtain the following Clearances. These are completed online by clicking on the links mentioned below. 
 
Please note the dates they MUST be completed by:
  • All existing volunteers have until July 1, 2016 to be in compliance
  • All new host families must have these completed prior to the Inbound being in their home
These clearances are in addition to the background checks required by ESSEX/Dept. of State. The District does NOT cover the costs of the Pennsylvania clearances. Many of you may already have the Pennsylvania clearances through other volunteering or through your work. If so, please send us a copy of your Certificates and Disclosure Statement or FBI CBC for our file. Note that the Pennsylvania clearances must be done every five (5) years if involved in youth programs.
 
1. Pennsylvania State Police Criminal Record Check - No Cost
*After you have completed this check online (the results will be immediate). You must then print the certificate by hitting the "Control Number" tab. If you miss this step you can log back on and print.    
 
2. Pennsylvania Child Abuse History Clearance - No Cost
*For this clearance you will need to supply information back to1975 (i.e. address and whom you have lived with). When you first go on the link you will need to create an account and it will send you a password.  
 
Once you sign in with your account follow these steps:
-Click on "Access My Clearances"
-At the bottom of the page hit "Continue"
-At the top click on "Create Clearance Application"
  •         Choose "Volunteer" - "Other"
  •         Agency Name - Rotary Youth Exchange
  •         Continue with answering the questions then submit application
*Note - Some will get a response immediately. Some will receive an email, at a later date, with instructions to go onto the site and retrieve the response. In any case, print the certificate for documentation.
 
3. a. Sign the "Disclosure Statement Application for Volunteers" if you have lived in PA for the last 10 years and have not been convicted of the crimes listed in the form. – No Cost    
 
3. b. If you have not lived in Pennsylvania for the last 10 years you will need to complete an FBI Criminal Background Check through the Department of Human Services- Cost is $27.50
 
 
 
 
Volunteer Lite Requirements
This is ONLY for Youth Exchange committee member spouses and non host families. 
If you are serving on your Club Youth Exchange committee and your YE Student will be spending time at your home or you will be taking the student places and your spouse will be along, they must complete this background check. This should not be completed by host families! The cost is $20 per background check. Please send the completed criminal background check form to [email protected] A check for $20 made payable to ESSEX should be mailed to Carol Bronson, 1055 Presidents Drive, Lititz, PA 17543. Individual Rotarians – Taking students for a weekend or a casual event the individuals must have CBCs.